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 47th ANNUAL GENERAL MEETING MINUTES of the of C. R. T. V. ASSOCIATION held on
Monday November 17, 2003 at the Community Hall, 401-11th Ave, Campbell River,
B. C. at 8:00 P. M.
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HISTORY
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The meeting, called under PART 3 of Section 1 of the By-Laws of the ASSOCIATION, was called to order by the Chairman, Mr. John Kerr. The Chairman opened the meeting: (A) REPORT OF NOTICE OF MEETING: The Manager confirmed that notice of the meeting had been mailed to all members on the 31 October 2003, press released to the local media, on Cable 10, local radio station, in local newspapers (Mirror, Courier Islander) and on the CRTV Internet Web page. (B) ROLL CALL OF DIRECTORS: Mr. Barry Henshall, Mr. John Kerr, Mrs. Susan Sinnott, Mr. Garry Griffin, Mr. Layne Marshal and Mr. Ken Croft. (C) READING AND CONFIRMATION OF THE MINUTES OF THE LAST ANNUAL GENERAL MEETING: The Minutes of the 46th Annual General Meeting held on Monday, November 18, 2002 at 8:00P. M. were read by the Manager. Moved by Mr. Sterling Campbell, seconded by Mr. John Bullock: THAT
the minutes of the (D) CORRESPONDENCE: None. (E) REPORT OF DIRECTORS: The President reported that a copy of his report was made available to those attending the meeting and that a copy of the report will be available on the CRTV Web site. The President then reviewed key sections of his report. (F) REPORT OF THE COMMITTEES: The President noted that the Committee work of the Board is included in the Presidents report. (G) FINANCIAL REPORT: Mr. B. Henshall reported that a copy of the Financial Statement was made available to members upon their arrival at the meeting. Motion by Roger McDonell, seconded by Ken Karpick, THAT: The August 31,2003 Financial Statement which was prepared and audited by Holloway & Company and presented to this Annual General Meeting be approved. CARRIED (H) NOMINATION OF DIRECTORS: Mr. K. Croft of the Nominating Committee proposed the following members: Mr J. Kerr, Mr. B. Henshall, Mr. G. Griffin and Mrs. S. Sinnott. Mr. K. Croft asked on three separate occasions if there were any further nominees. Moved by Lawerence Lundrigan, seconded by Joseph Doherty: THAT Rick Robertson be nominated for Director. Moved by Rick Robertson, seconded by Wade Birchard: THAT Dave Thompson be nominated for Director. Moved by Rick Robertson, seconded by Dave Thompson: THAT Lawrence Lundrigan be nominated for Director. Moved by Perry Birchard, seconded by Rick Robertson: THAT Wade Birchard be nominated for Director. Mr. K. Croft asked on three separate occasions if there were any further nominees. Moved by Mr. John Campbell , seconded by Mr. Lance Klassen, THAT: Nominations be closed. CARRIED. Mr. K. Croft confirmed acceptance of the nominations with each nominee and in turn noted that the election would be held on Monday, December 1, 2003 between the hours of 8:00 am and 8:00 pm in accordance with CRTV bylaws. An advance poll will be held on Thursday the 27 November 2003 between the hours of 8:30 am to 4:00 pm. (I) APPOINTMENT OF AUDITORS: Moved by Mr. Barry Henshall, seconded by Mr. Lance Klassen, THAT: Holloway & Co. be appointed auditors for the next financial year. CARRIED. (J) TAKING UP UNFINISHED BUSINESS: None. (J) NEW BUSINESS AND CONSIDERATION OF MOTIONS: Ms. Joan Sumner reviewed the problems that she had experienced with Program Substitutions. Mr. Forsyth responded to her complaint noting the process, technical issues and requirements to perform substitutions. Mr. Forsyth reviewed the option of a larger Cable Operator taking over CRTV. He noted that within our Constitution & Bylaws we were well protected. He also reviewed VOIP (Voice Over Internet Protocol) as a future secondary line service that could be offered by CRTV in the future. Mr. Harris asked the question of how digital packages are selected and Mr. Forsyth responded noting that rather than re-creating the wheel we have followed the big operators in their Digital packaging. Mr. John Bullock commented that he had on occasion over the last year to talk to CRTV staff in regard to problems he was experiencing with his cable service. He was most impressed by the calibre of CRTV staff and the way the office handled his problems. Ms. Berthe Lapierre of the CR Francophone Association thanked the Board and Cable 10 staff for their recent work in holding training work shops for the Francophone Association and the partnership that exists between us. Mr. Peter Kearns asked if it was possible for Cable 10 to do a morning news program similar to that found on the New VI. Mr. H. Smith (CRTV Program Manager) responded to his question reviewing the resources required to do such a program. Mr. J. Bullock asked the question in regard to HDTV and Mr. Forsyth responded giving him an update of CRTV's future plans along with the problems that exist with offering HDTV. Ms. J. Feeney asked the Board to review the Boards work on Board Governance. Mr. L. Marshal responded, explaining how the Carver model of Board Governance worked and the change in responsibility noting what the Boards business is. (L) WELFARE: None. (M) ADJOURNMENT: Moved by Mr. Barry Henshall, seconded by Mr. John Bullock: THAT the meeting be adjourned at 9:08 P. M. CARRIED.
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