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 August 9, 2004 - Board Minutes Minutes of the REGULAR MONTHLY MEETING of the BOARD OF DIRECTORS August 9, 2004
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HISTORY
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PRESENT: C. Croft, B. Henshall, J. Kerr, R. Kerr, S. Sinnott and L. Marshal. ALSO PRESENT: Jim Forsyth, General Manager 1. Call to Order at 7:00 pm • Minutes of the Meeting of the 5 July 2004: Moved by B. Henshall, seconded by R. Kerr: THAT the minutes of the meeting of the 5 July 2004 be approved. CARRIED. • ENDS: Ends policies (EP 1-5) were discussed with no changes or additions made. • Board Governance Policies: Board Governance policies (GP1 to 8). • Linkage Limitations: Linkage Limitations (El1 to 9) • Monitoring Confirmation: Board - GM Linkage policies (BL1 to 5) • Ownership Linkage: Layne Marshal reported on the status of the Marketing Committee (L. Marshal, R. Kerr and K. Croft). It was noted that an article had been placed in the August 04 Newsletter and L. Marshal had done a Cable Talk show with the manager. It was also decided that the committee meet again in the near future. No further discussion occurred in regard to establishing an Audit Committee. The Manager reported that CRTV had successfully undergone an external GST Audit over the last month and that J. Feeney be complimented on the work that she had done in preparing for this audit. • Incidental Information: Moved by B. Henshall, seconded by R. Kerr: THAT the Consent Agenda be approved. CARRIED The Bylaw Committee chair (L. Marshal) presented the committees recommendations to the Board. Moved by S. Sinnott, seconded by K. Croft: THAT the following changes be made to CRTV's Bylaws • under part 3, paragraphs 25 & 26 regarding special meetings that the existing wording be changed to allow the announcement of said meetings, proposed special resolutions and amendments by publication in the local press; and that, copies of proposed special resolutions and amendments are distributed electronically via e-mail or through the CRTV website. • under part 4, Section 1. paragraphs 39 to 48 that the existing wording be changed such that the terms of office be extended to three years; and that, the election cycle be changed to elect two Directors in each of first two years and three Directors in the third year of the cycle effective with the 2004 AGM. • and that the above Bylaw changes be reviewed in detail by CRTV's Legal council with recommended Bylaw wording. CARRIED Unanimously. Discussion ensued in regard to the AGM and the possibility of holding a Special Membership meeting in February 2005. It was determined that the AGM be held on the 15 November 2004. The President (J. Kerr) congratulated the Bylaw Committee for a job well done. J. Kerr reported to the Board that he had attended a UBC (Irving K. Barber Learning Centre) meeting on behalf of CRTV on the 6 July 2004. He noted that a number of meetings had occurred with this group in the Province over the last month and that they were simply increasing the publics awareness of who they were and what they are and will be doing. The Manager reviewed the Draft 2005 Budget in detail with the Board noting Revenue, Cost of Sale, Operating Costs, Capital and Cash Flow for the next year. Moved by B. Henshall, seconded by L. Marshal: That the Draft 2005 Budget as submitted be approved. CARRIED • Board Meeting Evaluation: The Directors evaluated the meeting: • ADJOURNMENT: Moved by B. Henshall, seconded by K. Croft: THAT the meeting be adjourned at 8:45 p.m. CARRIED Scheduled Board Meetings: Tuesday September 7 , 2004.
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